Lake Lemon Conservancy District

Board of Directors Meeting Minutes

Riddle Point Park Shelter

August 19, 2006

 

The August 19, 2006 meeting of the Lake Lemon Conservancy District was held at the Riddle Point Park Shelter and was called to order by Chairman Marty Mann at 11:15 a.m.

 

BOARD MEMBERS PRESENT:  Marty Mann, Rex Taylor, Tom Kelly, Bruce Cassal, Dave Hobson, and Barb Ritter.  ALSO PRESENT:  Bob Madden, Manager; and LLCD Freeholders (see attached sign-up sheet).  Those absent include Dennis Friesel, Aunna Huber, Board Recorder; and Rachel Atz, CBU Representative.

 

I.            OPENING COMMENTS (Mann)

·        Mann thanked all freeholders for attending the meeting.

 

II.            APPROVAL OF MEETING MINUTES (Mann)

·        Approval of July 22, 2006 Board Meeting Minutes.

 

KELLY MOTIONED TO APPROVE THE JULY 22, 2006 MINUTES.  RITTER SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

III.             TREASURER’S REPORT (Madden)

·        Approval of July 26, 2006 Public Budget Board Meeting Minutes

 

KELLY MOTIONED TO APPROVE THE JULY 26, 2006 MINUTES.  RITTER SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

·        According to the report provided by Dennis Friesel, the overall budget report shows that expenses are down, income from permit fees are up.  However, park admission fees are down.  Overall, the revenues are up, but future dredging costs of approximately $70,000 - $75,000 will come out of the LLCD budget.

 

IV.             Hoosier Environmental Council – Rae Schmapp (absent)

(Not addressed at this meeting.)

 

V.                Sediment Removal Program Update (Mann)

 

A.    Update (Mann)

·        The operation is going smoothly so far. 

·        The first area being dredged is a boating safety area on the west end to be followed by the second area which leads up to Chitwood Addition near Little Africa.

·        These areas were decided based on the SRP sub-committee’s prioritization, which the manager used to make a recommendation to the Board.

·        Next year, new areas will be dredged based on the sub-committee’s prioritization.

·        The board is still trying to develop an east end disposal site to reduce costs of barging.

·        Currently the project is being funded using grant money and late tax revenues from Brown and Monroe Counties.  To date the total amount spent on dredging costs is $68,305.  This is currently covered under the $100,000 grant money.

·        After grant money is used, Conservancy taxes will be used to fund this project.  Future LLCD expenses for the dredging will run approximately $70,000 - $75,000 after the DNR grant money has been exhausted.  All fees that can be raised will be.

 

B.    Surveillance Camera Discussion (Mann)

                                                                          i.      Discussion held to review the necessity of a surveillance camera for verification purposes of daily dredging material removal.

                                                                        ii.      Mann discussed the concern of being able to verify the total amount of material removed.

                                                                      iii.      Multiple options were discussed ranging from wireless transmitter systems, date and time stamped photographs, and a camera installed on a pole with a remote shutter release system.

a.      Concerns arose regarding initial start up costs, as well as, long term expenses for the remainder of the project.

b.      Madden will review costs and feasibility issues of each and report his findings at the September 2006 meeting.

 

C.    Discussion of 2008 Financing Options for SRP (Mann)

·        Three options are available under the Indiana Conservancy Act.  These include:

i.        The Special Benefits Tax, which is based upon the assessed value of a home.  Current taxation method for district.

ii.      An Exceptional Benefits Tax, which is based upon the percent of benefit a household receives from the dredging process.

iii.    A Maintenance and Operational Assessment, which would allow a “flat fee” but no property lien available to guarantee payment.

iv.    Madden will continue to review options and bring updates to the September meeting.

 

VI.             DEFIBRILLATOR DISCUSSION (Kelly)

·        A defibrillator will cost approximately $1,400.00 for the Phillips model.

·        Liability issues are still under review.  If purchased, placement of a weather-proof cabinet needs to be reviewed.

 

VII.          FREEHOLDER ISSUES (Mann)

A.    B. Kish - Shoreline Permit Requests

·        Tabled until September meeting.

B.    R. Clapper – Shoreline Permit Request

·        Tabled until September meeting.

 

VIII.       MANAGER’S REPORT (Madden)

A.    Dam Inspection Update

·        At the June meeting the Board made a motion to do the exterior inspection, however, the interior inspection will also be done since CBU approved the $4,000.00 partnership with LLCD.

·        The inspection is due on October 1st and should be completed in the next several weeks.

 

B.    Boat Patrol – Update

·        The patrol boat engine is fine; however, the repair of the stringers (which support the engine) will be approximately $3,000.  No action to be taken until further review. 

 

IX.             PUBLIC COMMENT (Mann)

·        Mann would like for the board members and residents to consider the life of the lake and water capacity at both ends of the lake when making decisions regarding the dredging, etc.

 

X.                NEW BUSINESS / CORRESPONDENCE FOR FUTURE AGENDA

·        None.

 

RITTER MOTIONED TO ADJOURN THE MEETING.  TAYLOR SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.  MEETING ADJOURNED AT 12:35 P.M.

 

Meeting Minutes submitted by:

 

            Tonia Lucas

CBU Representative