Lake Lemon Conservancy District

Board of Directors Meeting Minutes

Benton Township Senior Citizens Building

June 21, 2006

 

The June 21, 2006 meeting of the Lake Lemon Conservancy District was held at the Benton Township Senior Citizens Building and was called to order by Chairman Marty Mann at 6:10 p.m.

 

BOARD MEMBERS PRESENT:  Marty Mann, Rex Taylor, Tom Kelly, Bruce Cassal, Dave Hobson, and Barb Ritter.  ABSENT:  Dennis Friesel.  ALSO PRESENT:  Bob Madden, Manager; Aunna Huber, Board Recorder; Rachel Atz, CBU Representative, and LLCD Freeholders (see attached sign-up sheet). 

 

OPENING COMMENTS (Mann)

·        Mann thanked all freeholders for attending the meeting.

 

I.                   APPROVAL OF MEETING MINUTES (Mann)

·        Approval of May 17, 2006 Board Meeting Minutes.

 

HOBSON MOTIONED TO APPROVE THE May 17, 2006 MINUTES.  RITTER SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

II.                TREASURER’S REPORT (Madden)

A.    Resolution:  Additional Appropriation

·        Last year, the 2006 budget was one day late for approval; therefore an additional appropriation is needed to adopt the budget and to add $80,000 to the budget to cover 2006 dredging project.

 

MOTION BY KELLY TO APPROVE RESOLUTION 06-06-01 FOR ADDITIONAL APPROPRIATIONS, TOTALING $373,940.00.  SECONDED BY CASSAL.  ALL “AYES.”  MOTION CARRIED.

 

B.        Brown Co. Tax Update

·        Brown Co. auditors used the wrong tax rate ($0.12 instead of $0.19) in 2003 payable 2004, causing a $15,000 shortfall in LLCD’s received tax money.

·        To make up the $15,000, Brown Co. will raise 2004 payable 2005 taxes $0.07, and LLCD is expected to receive funds by the end of August.

·        A letter from the Brown Co. auditor will be sent out with this tax bill explaining why the rate is increased.

·        Brown Co. 2005 payable 2006 taxes will be due in November.

·        By the end of the year, LLCD should be caught up with both Brown Co. and Monroe Co as far as tax revenues.

C.    Monthly Treasurer’s Report (see attached)

·        D. Friesel, Treasurer, paid $30,000 on our $75,000 line of credit with Monroe Bank.

III.             Sediment Removal Program (Mann)

A.  Award of Dredging Contract

·        A disposal site was secured at the west end of the lake with Kenny Clark, free of charge.  We are still looking for an east end site, possibly Little Africa.

·        LLCD sent out 4 bids for sedimentation removal, with only Payne Excavating returning the bid.

·        Payne has sent a quote sheet back with estimated costs based on miles the sediment is barged.  (see attached)

·        There will be daily tally sheets with the amount of barge loads and cubic yards removed, which Payne will fill out and return to the office every Friday.  LLCD will monitor accuracy of tally sheets.

·        There is no need for Bonds, as this will be a progressive-type contract and LLCD will only pay for the work that is completed.

 

MOTION BY MANN TO APPROVE THE NOTICE OF AWARD TO PAYNE EXCAVATING FOR $175,000.00 AS WRITTEN IN THE NOTICE OF AWARD.  SECONDED BY KELLY.  ALL “AYES.”  MOTION CARRIED.

 

·        An additional $5,000.00 will need to be spent on site preparation at Kenny Clark’s property.

 

MOTION BY MANN TO AUTHORIZE MANAGEMENT TO SPEND UP TO $5,000.00 ON THE DISPOSAL SITE PREPARATION, ROAD CONSTRUCTION AND MAINTENANCE SUBJECT TO FUNDS COMING FROM LLCD’S BUDGET.  SECONDED BY HOBSON.  ALL “AYES.”  MOTION CARRIED.

 

V.                 FREEHOLFER ISSUES (Mann)

            A.   B. Kish / R. Clapper - Handrail

·        R. Taylor agreed to mediate the issue through a motion passed at the May Board meeting.

·        There have been 4 meetings without a compromise.

·        B. Kish would like to keep the first 4 poles, as they are on her property.

·        If pole 5 begins on CBU property, it and the subsequent poles will need to be removed or moved to their original location.

·        Since no agreement was reached, B. Kish had contractors out this evening, June 21st, to estimate the cost of removing the poles, which will be removed within one week.

·        The 30-day period has passed since the last meeting, and R. Clapper will now have to begin maintaining the road.

·        R. Clapper wishes to do some maintenance by his shed, so a shoreline permit request needs to be submitted.

·        The new shoreline request permit needs to be submitted for the July 22nd Board Meeting.

·        Repairs need to be made by October 1st.

·        R. Clapper wishes to install a new drain, and B. Kish may want to tie into it.

·        B. Kish handed an expense letter to Mann for a damaged fence.

 

MOTION BY MANN TO DIRECT B. KISH TO REMOVE ENTIRE HANDRAIL ON CITY PROPERTY AND/OR RESTORE IT TO ITS ORIGINAL LOCATION WITHIN 30 DAYS AND IF HANDRAIL IS NOT REMOVED, IT WILL BE REMOVED BY LLCD AND COSTS WILL BE DETERMINED AT THAT TIME.  ADDITIONALLY, R. CLAPPER WILL PROVIDE A PLAN AND SUBMIT A NEW SHORELINE PERMIT REQUEST TO RESTORE AND COMPLETE THE PROJECT BY THE END OF THIS BOATING SEASON.  THE BOARD WILL REVIEW THE PLAN AT ITS JULY MEETING.   SECONDED BY KELLY.  “5 AYES.”  B. RITTER ABSTAINED.  MOTION CARRIED.  

 

            B.  B. Kish / J. Trueblood – Dock Pole

·        A docking plan for the area was agreed upon September 21, 2005.  (see attached)

·        Areas where docks should go were marked last fall and this spring they were put in at the same locations.

·        There was supposed to be 23 feet between B. Kish and Trueblood’s docks, and this spring the Truebloods placed a dock pole 11.4 feet from the south side of their dock, or approximately half of 23 feet.

·        There is now only 21.9 feet between B. Kish and Trueblood’s docks at the lake ward end, leaving 10.3 feet between the pole and B. Kish’s dock. 

·        B. Kish stated that the pole was not in last years docking plan and is worried about bringing her boat in to her dock at night or during low visibility.

·        Trueblood’s noted that there is reflective tape on the dock pole.

·        It was suggested to place PVC pipe on the pole.

·        Trueblood’s agreed to put in additional poles with PVC pipe and reflective tape on each one 11.4 feet from his dock for increased visibility and safety.

·         Management will be present when poles are installed.

·        B. Kish will provide poles.

 

MOTION BY MANN TO ALLOW B. KISH AND TRUEBLOOD’S TO INSTALL ADDITIONAL POLES 11.4 FEET FROM TRUEBLOOD’S DOCK WITH PVC PIPE AND REFLECTIVE TAPE ON EACH ONE.  SECONDED BY KELLY.  ALL “AYES.”  MOTION CARRIED.

 

C.    G. Tala – Sublease Comments

·        Mann apologized for cutting G. Tala short at the May Board meeting.  Protocol wasn’t being followed so she was asked to be put on the June agenda.

·        G. Tala commented that the change in the Application for Sublease and Surplus Parcel Agreement hurt her business between the time the letter was sent in January and a follow-up clarification letter was sent in March.

·        Kelly stated that the Board’s intentions were not to harm her business and the purpose of the new sublease was to give non-riparian freeholders access to the lake.

·        Mann stated that if the sublease affects a person in a negative way that they should ask the Board for a variance, which may or may not be granted.

·        A formal letter should be written and the Board’s study group can look at the situation again.

D.    K. White - Newsletter

·        K. White was not able to attend the June meeting and would like to be put on the July agenda.

E.     R. Buses – Storage Shelter

·        A shoreline permit was approved in December 2005 for R. Buses storage shelter repair.  (see attached)

·        The Board now deals with all issues on city property in that area, so the request is now before the Board.

 

MOTION BY TAYLOR TO APPROVE R. BUSES PROPOSED STORAGE SHED.  SECONDED BY KELLY.  ALL “AYES.”  MOTION CARRIED.

 

VI.              MANAGEMENT REPORT (Madden)

A.    2006 Dredging Priorities

·        Each SRP sub-district recommend priority areas by dock access, boating safety, and boating channels.

·        These priorities along with D. Payne’s estimated costs and a west end disposal site helped determine which areas will be dredged this year.  (see attached)

·        Management recommends the first area to be dredged is 208.  It’s on the west end and is a boating safety area.  It was chosen because it is close to the disposal site and initial operations can be fine-tuned.  Approximately 2,800 cubic yards are scheduled to be removed from this area.  The cost to remove sediment from this area is $14.75 per cubic yard, which equals $41,300 for this area.

·        Management recommends the second area to be dredged is 304.  This is the main channel near Little Africa, which leads up to Chitwood.  This is a main boating channel and serves many freeholders.  Approximately 6,867 cubic yards will be removed, making the shallowest part of the channel 5 feet deep and 60 feet wide.  The cost to remove sediment from this area is $18.85 per cubic yard, which equals $129,443 for this area.

·        Dredging will begin on the west end the week of July 10th, if everything goes according to plan, and will take approximately 3 to 4 weeks.  Dredging in the channel will begin in August.

 

MOTION BY MANN TO APPROVE AREAS 208 AND 304, REMOVING APPROXIMATELY 2,800 AND 6,867 CUBIC YARDS OF SEDIMENT, RESPECTIVELY, IN THE FIRST YEAR OF DREDGING.  SECONDED BY KELLY.  ALL “AYES.”  MOTION CARRIED.

 

B.    Status of 2006 Weed Treatments

·        May 18th – Aquatic Control, Inc treated 40.55 acres of Eurasian water milfoil and 5.0 acres of curly leaf and small leaf pondweeds around docks and boating lanes.

·        June 5th – Aquatic Control, Inc treated an additional 6.0 acres of native vegetation and 3.0 of natives were re-treated.  Seven acres of milfoil were treated, and 5.25 acres were re-treated.

·        June 9th – Aquatic Control, Inc treated 2.0 acres of milfoil, 3.0 acres of spatterdock, and 4.0 acres of native vegetation.  A quarter-acre of milfoil was also re-treated.

C.    Ordinance Update

·        The City of Bloomington ordinances in effect at Lake Lemon (Ordinance 06-09, Title 11) were passed on Wednesday, May 17th, 2006 by the Common Council and were signed by the Mayor on the 18th.

·        Freeholders will be informed on how to access the ordinances.

D.    Dam Inspection Proposal

·        The dam/spillway inspection is scheduled to take place the week of July 17th with DLZ Engineers from Indianapolis for an exterior inspection only.

·        LLCD will know within the next few weeks if CBU is going to partner with LLCD for $4,000 for an interior inspection as recommended by IDNR.

·        The interior inspection would also ascertain the full operating capacity of the sluice gate.

E.     Fireworks Donation Update

·        As on June 21, 2006, firework donations equaled $3,310.30, which is about half way to the goal of $6,700 to fully fund the show.

 

VII.           PUBLIC COMMENT

·        Freeholder noted increase in boat traffic and said that a uniform path of boat traffic should be considered.

 

 

VIII.        NEW BUSINESS

·        None.

 

KELLY MOTIONED TO ADJOURN THE MEETING.  HOBSON SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.  MEETING ADJOURNED AT 8:55 P.M.

 

Meeting Minutes submitted by:

 

            Aunna Huber

Board Recorder