Lake Lemon Conservancy District

Board of Directors Meeting Minutes

Benton Township Senior Citizens Building

March 9, 2005

 

The March 9, 2005 meeting of the Lake Lemon Conservancy District was held at the Benton Township Senior Citizens Building and was called to order by Chairman Marty Mann at 6:00 p.m.

 

Board Members present:  Marty Mann, Rex Taylor, Dave Hobson, Tom Kelly, Bruce Cassal, Dennis Friesel, and Larry Ritter. Also present: Bob Madden, Manager; Coleman Smith, Board Recorder; Rachel Atz, CBU Representative; and LLCD Freeholders (see attached sign-up sheet).

 

I.  OPENING COMMENTS (Mann)

·         Mann thanked all freeholders for attending.

·         Mann also thanked the Benton Township Trustee/Assessor, Donna Richardson, for allowing the LLCD to hold its meetings at the Senior Citizens Building free of charge.

 

II. APPROVAL of JANUARY 19, 2005 BOARD MEETING MINUTES. (Mann)

 

KELLY MOTIONED TO APPROVE THE JANUARY 19, 2005 MINUTES. RITTER SECONDED THE MOTION. ALL “AYES.” MOTION CARRIED.

 

TENTATIVE APPROVAL of 2005 ANNUAL BOARD MEETING MINUTES. (Mann)

 

KELLY MOTIONED TO TENTATIVELY APPROVE THE 2005 ANNUAL MEETING MINUTES. RITTER SECONDED THE MOTION. ALL “AYES.” MOTION CARRIED.

                  

III. TREASURER’S REPORT (Friesel)

A.     Monthly Financial Update (see attached)

·        The LLCD will see more income in the upcoming months as the boating season approaches.

·        Once the LLCD starts receiving tax money, the LLCD will begin paying back the line of credit to Monroe Bank.

·        Ritter thanked Friesel for sending the tax letter to freeholders explaining the upcoming billing schedule.

·        The Monroe County Auditor has requested the LLCD to pay for one (1) of the two (2) Conservancy tax mailings this year.

·        After discussion, Friesel stated the Board would pay the bill of $425.43.

 

IV. SRP UPDATE (Mann)

A.     SRP Freeholder Committee Nominations

·    Madden announced that LLCD was awarded a $100,000 grant from the DNR Lake and River Enhancement Program (LARE) for the SRP. The LLCD was also awarded $49,680 from LARE for aquatic vegetation control.

·   Marty thanked the LLCD staff for their hard work in putting together the grant applications.

·   Board members recommended the following freeholders to serve on the SRP Freeholder Committee:

 

District

Freeholder Representatives

District I

Larry Polley and Mike Sonneborn

District II

Dave Keller and Hank Berman

District III

Mark Moser and Boyd Sturdevant

District IV

Ed Roehling and Gene Niednagel

District V

Roger Watkins (second member TBA)

District VI

Jim Scrimager and William Weber

District VII

Mike Grady and Rob Casserotti

 

RITTER MOTIONED TO APPROVE THE SRP FREEHOLDER COMMITTEE NOMINATIONS. FRIESEL SECONDED THE MOTION. ALL “AYES.” MOTION CARRIED.

 

B.     Commonwealth Engineers, Inc. Proposal

·    See attached proposal.

·    The proposal outlines total expenditures of $25,000 for 2005.

·   The Board will be receiving another contract proposal from Commonwealth Biomonitoring, Inc. for approximately $3,000 for site restoration plans.

·   Ritter referenced “P&S Bidding” on the contract’s timeline. P&S stands for “Plans and Specifications Bidding.”

 

KELLY MOTIONED TO APPROVE THE CONTRACT WITH COMMONWEALTH ENGINEERING INC. FOR $25,000. SECONDED BY RITTER. ALL “AYES.” MOTION CARRIED.

 

·         Jim Scrimager, a SRP Freeholder Committee member, requested copies of all relevant Board materials related to SRP to aid the committee with its decision-making tasks.

 

V. SUBLEASE/DOCKING STUDY GROUP REPORT (Ritter)

A.     Shoreline Resolution and Municipal Codes Discussion

·         There are City of Bloomington ordinances in place for Lake Lemon that have not been enforced since the formation of the District.

·         The Study Group wrote a Lake Lemon Shoreline Policy Resolution as a step towards updating one (1) of the ordinances.

·         Ritter summarized the Shoreline Policy for the Board (see attached) and discussion took place about the purpose of the shoreline policy.

 

KELLY MOTIONED TO APPROVE THE RESOLUTION REQUIRED TO ADOPT THE LAKE LEMON SHORELINE POLICY. SECONDED BY FRIESEL. ALL “AYES.” MOTION CARRIED.

 

RITTER MOTIONED TO HAVE LLCD ATTORNEY AND SUBLEASE/DOCKING STUDY GROUP WORK TOGETHER TO RECONCILE THE CITY ORDINANCES WITH THE LLCD RESOLUTIONS. THE ATTORNEY EXPENSES WILL BE LIMITED TO 25 HOURS. SECONDED BY KELLY. ALL “AYES.” MOTION CARRIED.

 

VI. MANAGER’S REPORT (Madden)

1.      2005 Fireworks Show Discussion

·           The LLCD office has received over $3,300 in donations for the fireworks show.

·          The show will take place on July 2, 2005.

 

KELLY MOTIONED TO ENTER INTO AGREEMENT (SEE ATTACHED) WITH RAMSEY PYROTECHNICS FOR THE 2005 FIREWORKS SHOW WITH THE UNDERSTANDING LLCD WILL PAY THE REMAINING BALANCE FOR THE SHOW NOT PAID BY DONATIONS. SECONDED BY RITTER. ALL “AYES.” MOTION CARRIED.

 

2.      Dwight Coffman Mowing Proposal (see attached)

 

FRIESEL MOTIONED TO APPROVE THE 2005 MOWING CONTRACT WITH DWIGHT COFFMAN CONSTRUCTION. SECONDED BY RITTER. ALL “AYES.” MOTION CARRIED.

 

3.      Logging – Derrett Road Follow-up

·         See attached report by Lake Biologist.

 

4.      Rehabilitation Hospital of Indiana (RHI) Event Request

·        RHI conducted a disabled water ski clinic at Riddle Point Park last year and the LLCD waived all park special use and entrance fees for the event.

·        RHI requested the same consideration for a  June 10, 2005 clinic.

 

KELLY MOTIONED TO WAIVE ALL PARK SPECIAL USE AND ENTRANCE FEES FOR RHI’S WATER SKIING EVENT ON JUNE 10TH.  SECONDED BY CASSAL. ALL “AYES.” MOTION CARRIED.

 

5.      Freeholder Memorial Request for Dick Smith

·        Freeholder Don Palmer requested to pay for a memorial site in Riddle Point Park for recently deceased Freeholder Dick Smith. The site will consist of several trees and a small plaque located just east of the LLCD office.

 

MANN MOTIONED TO APPROVE THE MEMORIAL FOR DICK SMITH IN RIDDLE POINT PARK WITH THE STIPULATION THAT LLCD MAY MOVE THE MEMORIAL IN THE FUTURE, IF NEEDED. SECONDED BY KELLY. ALL “AYES.” MOTION CARRIED.

 

6.      Sublease Request-Freeholder James Denbraber

·        Denbraber requested a surplus parcel sublease agreement for the west side of Point Idalawn. Madden discussed the docking arrangements possible to accommodate the request.

 

MANN MOTIONED TO GRANT SUBLEASE TO DENBRABER. BASED ON THE RECOMMENDATION OF THE MANAGER, THE WEST SHORELINE OF POINT IDALAWN IS CLOSED TO FUTURE SURPLUS PARCEL SUBLEASE AGREEMENTS AT THIS TIME. OTHER SUBLEASE AREAS WILL BE OFFERED NEAR THE LLCD ALTERNATE SITE ON NORTH SHORE DRIVE. SECONDED BY TAYLOR. ALL “AYES.” MOTION CARRIED.

 

7.      Sublease Request – Freeholder Bernadette Kish

 

KELLY MOTIONED TO GRANT BOTH SURPLUS PARCEL SUBLEASE AGREEMENTS TO KISH WITH A LETTER FROM THE LLCD ATTORNEY STIPULATING THE SUBLEASES ARE SUBJECT TO INSTALLATION OF DOCKS IN THE SPECIFIED AREA. ANY VIOLATIONS OF THE AGREEMENTS WILL RESULT IN TERMINATION OF AGREEMENTS, REMOVAL OF DOCKS, AND NO FUTURE SUBLEASES. SECONDED BY FRIESEL. ALL “AYES.” MOTION CARRIED.

 

VII. PUBLIC COMMENT (Mann)

 

VIII. NEW BUSINESS/CORRESPONDENCE FOR FUTURE AGENDA (Mann)

 

RITTER MOTIONED TO DONATE $250 TO THE BENTON TOWNSHIP TRUSTEE FOR APPRECIATION FOR USE OF SENIOR CITIZENS’ BUILDING. SECONDED BY KELLY. ALL “AYES.” MOTION CARRIED.

 

TAYLOR MOTIONED TO ADJOURN.  RITTER SECONDED.  ALL “AYES.”  MOTION CARRIED.  MEETING ADJOURNED AT 8:30 P.M.

 

Meeting Minutes submitted by:

 

 

 

Coleman Smith

Board Recorder