Lake Lemon Conservancy District

Board of Directors Meeting Minutes

Benton Township Senior Citizens Building

March 22, 2006

 

The March 22, 2006 meeting of the Lake Lemon Conservancy District was held at the Benton Township Senior Citizens Building and was called to order by Chairman Marty Mann at 6:05 p.m.

 

BOARD MEMBERS PRESENT:  Marty Mann, Rex Taylor, Bruce Cassal, Tom Kelly, and Barb Ritter.  ABSENT:  Dennis Friesel and Dave Hobson.  ALSO PRESENT:  Bob Madden, Manager; Aunna Huber, Board Recorder; Rachel Atz, CBU Representative, and LLCD Freeholders (see attached sign-up sheet). 

 

OPENING COMMENTS (Mann)

·        Mann thanked all freeholders for attending the meeting and welcomed Barb Ritter, District II, to the Board. 

 

I.                   APPROVAL OF MEETING MINUTES (Mann)

·        Approval of January 18, 2006 Board Meeting Minutes.

 

CASSAL MOTIONED TO APPROVE THE JANUARY 18, 2006 MINUTES.  KELLY SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

·        Tentative approval of February 8th, 2006 Annual Meeting Minutes.

 

RITTER MOTIONED TO TENTATIVELY APPROVE THE FEBRUARY 8TH, 2006 ANNUAL MEETING MINUTES WITH NOTED CORRECTIONS.  KELLY SECONDED.  ALL “AYES.”  MOTION CARRIED.

 

II.                TREASURER’S REPORT (Madden)

·        January’s Financial Report:  LLCD received $23,000 in taxes from Monroe Co., which adds up to $73,000 total collected of the $86,000 owed for 2003 payable 2004.

·        February’s Financial Report:  $10,600 has been collected in sublease fees, which is approximately 75% of total subleases. 

·        Presently, all bills are caught up, with approximately $20,000 in the checking account.

·        LLCD is still waiting on $25,000 in taxes from Brown Co. (2003 payable 2004).

·        LLCD has received its tax rates for 2004 payable 2005 (0.2008) and 2005 payable 2006 (0.1961).

·        Monroe Co. will send out tax statement for both years, which will have 2004 payable 2005 due on May 10th and 2005 payable 2006 due on November 10th.

·        This will be approximately $87,000 each time, for a total of $174,000 from Monroe Co.  See attached.

·        Currently, there is approximately $20,000 in delinquent Conservancy taxes in Monroe Co.  See attached.  It is too late to collect for 2006, but at the Board’s request, Monroe Co. could send out a courtesy letter in February 2007 requesting payment due by October 2007.  If taxes are not received in October, the property could be sold.

 

MOTION BY MANN FOR MANAGER TO GET LEGAL OPINION ON LLCD’S RIGHT TO COLLECT DELINQUENT TAXES.  SECONDED BY RITTER.  ALL “AYES.”  MOTION CARRIED.

 

III.             SRP COMMITTEE UPDATE (Mann and Weber)

·        A map with dredging service areas was provide by Image Matters, LLC., which also shows surface acres and sediment volumes.

·        The Committee will decide priority areas based on this map and the location of disposal sites.

·        The Committee will decide priority areas by sub-district at its next meeting.

·        Dennis Friesel at the March SRP meeting presented financial options, which included a special benefit tax; exceptional benefit tax; and maintenance/operation works of improvement assessment.

·        No decision on the funding mechanism needs to be made at this time.  Taxes will not be increased until 2008 because of incoming grant funds and delayed taxes.

·        The next SRP meeting will be April 12th.

 

V.                 DOCK/SUBLEASE STUDY GROUP REPORT (Kelly)

            A.   2006 Sublease Clarification

·                    A few freeholders were unclear on new sublease changes.

·                    Mann drafted a letter to clarify.  See attached.

·        Short-term houseguests may use a freeholder’s dock for up to 2 weeks without signing a sublease agreement.

·                    Renter/guest still needs daily boat sticker or annual boat pass.

·        If a guest is there for more than 2 weeks, they must sign a sublease agreement.

·        A member of the sublessee’s family (who isn’t a freeholder) may have a boat on the freeholder’s dock.  The non-freeholder must own the boat, be identified on the sublease application agreement, and have a non-resident annual boat sticker.

 

MOTION BY KELLY TO APPROVE SENDING OUT AN EXECUTIVE SUBLEASE LETTER WITH APPROVED CHANGES TO EACH SUBLESSEE AND TO ALSO INCLUDE CHANGES IN THE 2007 SUBLEASE AGREEMENT.  SECONDED BY CASSAL.  ALL “AYES.”  MOTION CARRIED.

 

B.     Local Ordinance Update

·        Changes to the local ordinance are in red.  See attached.

·        After discussion, it was decided that Board should do a “due pass” motion to forward ordinances to the City of Bloomington for review and passage.

·        LLCD’s attorney Angela Parker will coordinate with the city.

 

MOTION BY KELLY TO “DUE PASS” THE LOCAL ORDINANCE WITH APPROVED CHANGES TO THE APPROPRIATE CITY OF BLOOMINGTON AUTHORITY FOR AMENDMENTS TO THE CITY ORDINANCES AFFECTING LAKE LEMON.  SECONDED BY TAYLOR.  ALL “AYES.”  MOTION CARRIED.  

 

VI.              MANAGERS REPORT (Madden)

A.    Prairie Burn

·        Attempted to burn the prairie in November, without success.

·        Attempted and successful in February.

·        The Benton Township Volunteer Fire Department was at both attempts and used their equipment and time.

·        The flares used costs the Fire Dept. approximately $220.00.

·        Management would like to reimburse them for their supply costs.

 

MOTION BY MANN TO APPROVE A $250.00 DONATION TO THE BENTON TOWNSHIP VOLUNTEER FIRE DEPARTMENT FOR REIMBURSEMENT OF FLARES.  SECONDED BY KELLY.  ALL “AYES.”  MOTION CARRIED.

 

B.    Website Links

·                    Lake Lemon Marina wishes to have a link to the LLCD website.

·                    Currently, only other government entities have links.

·                    LLCD has an on-going agreement with clubs and marinas.

·        LLCD wants these organizations to be successful, so a link might be provided to any organization LLCD has an on-going marina/club agreement with.

 

MOTION BY KELLY TO ALLOW ENTITIES WITH ON-GOING MARINA/CLUB AGREEMENTS WITH LLCD TO HAVE A LINK ON LLCD’S WEBSITE.  SECONDED BY CASSAL.  ALL “AYES.”  MOTION CARRIED.

 

C.  2006 Mowing Agreement

·        Dwight Coffman Construction has bid for the 2006 mowing contract for $16,000.00. See attached.

·        This will be the first year LLCD is responsible for entire mowing operation.

 

MOTION BY KELLY TO APPROVE THE $16,000.00 MOWING CONTRACT WITH DWIGHT COFFMAN CONSTRUCTION FOR THE MOWING OPERATION.  SECONDED BY RITTER.  ALL “AYES.”  MOTION CARRIED.

 

 

D.  Operational Updates

·        The 2006 boating season opened on March 18th. 

·        LLCD received a grant from the DNR LARE Program for $25,200.00 for aquatic weed treatments and aquatic plant management plan update in 2006.  See attached.

·        LLCD had hoped to receive $35,200.00, but was awarded $10,000.00 less due to more organizations asking for funds.

·        There is no news on the dredging grant request at this time, but hopefully notification will arrive by the end of the month.

·        Joel Kohen, the Herald-Times paper deliverer, has asked to put a paper box up by the gatehouse.

·        There will be no cost to LLCD.

·        By consensus, the Board advised management to handle request.

 

VII.           PUBLIC COMMENT (Mann)

·        A new freeholder A. Franklin introduced himself to the Board.

 

VIII.  NEW BUSINESS

·        None.

 

TAYLOR MOTIONED TO ADJOURN THE MEETING.  KELLY SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.  MEETING ADJOURNED AT 8:00 P.M.

 

Meeting Minutes submitted by:

 

            Aunna Huber

Board Recorder