Lake Lemon Conservancy District

Board of Directors Meeting Minutes

Benton Township Senior Citizens Building

March 21, 2007

 

The March 21, 2007 meeting of the Lake Lemon Conservancy District was held at the Benton Township Senior Citizens Building and was called to order by Chairman Marty Mann at 6:10 p.m.

 

BOARD MEMBERS PRESENT:  Marty Mann, Rex Taylor, Dave Hobson, and Bruce Cassal.  ALSO PRESENT:  Bob Madden, Manager; Aunna Huber, Board Recorder; Rachel Atz, CBU Representative; and LLCD Freeholders (see attached sign-in sheet).  ABSENT:  Barb Ritter, Dennis Friesel, and Tom Kelly.

 

I.                   OPENING COMMENTS (Mann)

 

·        Mann thanked all freeholders for attending the meeting.

 

II.                APPROVAL OF MEETING MINUTES (Mann)

 

·        Approval of January 17, 2007 Board Meeting Minutes.

 

TAYLOR MOTIONED TO APPROVE THE JANUARY 17, 2007 MINUTES.  CASSAL SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

·        Tentative approval of February 7, 2007 Annual Board Board Meeting Minutes.

 

HOBSON MOTIONED TO TENTATIVELY APPROVE THE FEBRUARY 7, 2007 ANNUAL BOARD MEETING MINUTES.  TAYLOR SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

III.             TREASURER’S REPORT (Madden)

 

·        LLCD January income:  $2,100 from sublease fees and fishing tournament fees.

·        LLCD January expenses:  $6,300 in salaries and business and park supplies.

·        LLCD February income:  $11,486 from sublease fees and fishing tournament fees.

·        LLCD February expenses:  $9,317 in salaries and business and park supplies.

·        LLCD still has $80,000 in CD’s, of which $30,000 will be spent on the 2007 dredging operation.

·        Currently, there is no 2007 tax rate due to the lack of a property assessment in Brown Co.

 

 

 

 

IV.             RIDDLE POINT ROWING / BGCB PRESENTATION (Madden)

 

·        The Boys and Girls Club of Bloomington (BGCB) is in the process of coming up with an agreement with the Riddle Point Rowing Association to use the BGCB facility within Riddle Point Park as a storage and docking area for their boats.

·        The agreement will foster a working partnership between BGCB and Riddle Point Rowing to get youth interested in rowing.

·        Jeff Baldwin, Executive Director of the Boys and Girls Club, discussed how the BGCB facility within Riddle Point Park needs maintenance and that Riddle Point Rowing would help with repairs.

·        Rudy Fields, Riddle Point Rowing Representative, stated the association intends to build a storage facility for their boats as well as a docking structure.  He also talked about beginning a junior rowing program within the BGCB.

·        Lance Eberle, BGCB Board Member, talked about the short-term goals of building a boat storage facility and docking system and the long-term goals of renovating the existing facilities.

 

MANN MOTIONED THAT LLCD COMMENDS THE EFFORTS OF THE BGCB AND RIDDLE POINT ROWING ASSOCIATION IN A NON-BINDING ENDORSEMENT TO BETTER THE COMMUNITY.  CASSAL SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

V.                2007 FIREWORKS AGREEMENT – RAMSEY PYROTECHNICS (Madden)

 

·        LLCD fireworks are scheduled to take place on Tuesday, July 3rd, at dusk at Riddle Point Park.

·        The rain date is scheduled for Thursday, July 5th, same time and place.

·        The cost of the show is $6,700 and a solicitation letter will be sent out in May to gain donations to help pay for the show.

 

TAYLOR MOTIONED TO APPROVE THE 2007 FIREWORKS AGREEMENT WITH RAMSEY PYROTECHNICS AS WRITTEN.  HOBSON SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

VI.             2007 MOWING OPERATION AGREEMENT – DWIGHT COFFMAN CONSTRUCTION (Madden)

 

·        Dwight Coffman Construction has been mowing the LLCD park, dam, spillway, and access roads for 10 years.

·        He is a responsive and conscientious contractor.

 

MANN MOTIONED TO APPROVE THE 2007 MOWING OPERATION AGREEMENT WITH DWIGHT COFFMAN CONSTRUCTION AS WRITTEN.  HOBSON SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

VII.          RENEWAL – 2007 LAND USE AGREEMENT – KEN AND EDITH CLARK (Madden)

 

·        The 2007 land use agreement with Ken and Edith Clark is similar to the 2006 agreement, except for section 4.1, which states that once the dredged sediment is placed on Ken and Edith Clark’s land, it becomes their material immediately and not at the conclusion of the agreement.

 

HOBSON MOTIONED TO APPROVE THE 2007 LAND USE AGREEMENT WITH KEN AND EDITH CLARK AS WRITTEN.  CASSAL SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

VIII.       2007 DISPOSAL SITE MAINTENANCE OPERATION AGREEMENT – KEN CLARK CONSTRUCTION, INC. (Madden)

 

·        This agreement with Ken Clark Construction is for road maintenance at the disposal site.

·        Agreement is for $2,000.

 

MANN MOTIONED TO APPROVE THE 2007 DISPOSAL SITE MAINTENANCE OPERATION AGREEMENT WITH KEN CLARK CONSTRUCTION AS WRITTEN.  CASSAL SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

IX.             2007 DREDGING OPERATION AGREEMENT – DICK PAYNE CONSTRUCTION (Madden)

 

·        The 2006 dredging operation agreement with Dick Payne Construction was for $175,000 and approximately 9,800 cubic yards of sediment was removed.

·        In 2007 the same dredging methods will be used, but the 2007 agreement is for $155,000.  This will allow approximately 7,500 cubic yards of sediment to be removed.

·        Funds for the 2007 dredging operation will come from the following: $38,000 delayed Brown Co. taxes; $30,000 from LLCD’s CD’s; $80,000 from DNR LARE grants; and $7,000 from LLCD budget.

·        2007 dredging will concentrate on Pt. Idalawn and Ice Box Cove.

 

MANN MOTIONED TO APPROVE THE 2007 DREDGING OPERATION AGREEMENT WITH DICK PAYNE CONSTRUCTION AS A SOLE SOURCE VENDOR AS WRITTEN.  HOBSON SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

X.                ALTERNATIVE DISPOSAL SITE PROPOSAL – COMMONWEALTH ENGINEERS, INC. (Madden)

 

·        Roger Kottlowski from Commonwealth Engineers has been working on LLCD’s dredging initiative since it’s inception and is now helping to find an east end disposal site.

·        He presented a proposal (see attached) to include estimated costs of preparing and restoring Little Africa and 10 acres of forested CBU property on the northeast shore as disposal sites.

·        The Board will continue to study his proposal and other disposal site options.

 

MANN MOTIONED TO APPROVE UP TO $2,500.00 FOR COMMONWEALTH ENGINEERS TO PREPARE AND UPDATE ANY NECESSARY PERMITS AND SITE PLANS FOR THE 2007 DREDGING OPERATION.  TAYLOR SECONDED THE MOTION ALL “AYES.” MOTION CARRIED.

 

XI.             MANAGERS REPORT (Madden)

 

A.    Operational Update

·        Madden advised the gatehouse opened for the season on Saturday, March 17th, 2007.  Boat passes are now on sale.

 

XII.          PUBLIC COMMENT

 

·        Freeholder P. Trzepacz talked about exploring other avenues of funding for the dredging initiative such as the Lilly Endowment.

 

XIII.       NEW BUSINESS / CORRESPONDENCE FOR FUTURE AGENDA

 

·        None

 

XIV.        ADJOURNMENT

 

HOBSON MOTIONED TO ADJOURN THE MEETING.  CASSAL SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.  MEETING ADJOURNED AT 8:00 P.M.

 

Meeting Minutes submitted by:

 

Aunna Huber

Board Recorder