Lake Lemon Conservancy District

Board of Directors Meeting Minutes

Benton Township Senior Citizen Building

March 19, 2008

 

The March 19, 2008 meeting of the Lake Lemon Conservancy District was held at the Benton Township Senior Citizen Building and was called to order by Chairman Marty Mann at 6:05 p.m.

 

BOARD MEMBERS PRESENT:  Marty Mann, Rex Taylor, Barb Ritter, and Tom Kelly.  ALSO PRESENT:  Bob Madden, Manager; Scott McWhorter, Board Recorder; Rachel Atz, CBU Representative; and LLCD Freeholders (see attached sign-in sheet).  Absent:  Dave Hobson, Dennis Friesel, and Bruce Cassal.

 

I.                   OPENING COMMENTS (Mann)

 

·        Mann thanked all freeholders for attending the meeting.

 

II.                APPROVAL OF MEETING MINUTES (Mann)

 

·        Approval of January 16, 2008 Board Meeting Minutes.

 

KELLY MOTIONED TO APPROVE JANUARY 16, 2008 MINUTES.  RITTER SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

·        Tentative Approval of February 6, 2008 Annual Board Meeting Minutes

 

KELLY MOTIONED TO TENTATIVELY APPROVE FEBRUARY 6, 2008 MINUTES.  TAYLOR SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

III.             TREASURER’S REPORT (Madden)

 

·        Madden presented the income over expenses for January and February (See attached).

·        LLCD January income:  $5,605.87

·        LLCD January expenses:  $22,023.42

·        LLCD February income:  $10,852.98

·        LLCD February expenses:  $10,748.02

 

IV.              Indiana BASS Federation: Junior BASS Master Proposal (Madden)

·        The Junior BASS Master club has scheduled a fishing tournament at the lake in April and has asked that the boat fees be waived. 

·        Indiana BASS Federation is a nonprofit organization (See Attached).

·        Madden stated LLCD has commonly waived fees for nonprofit groups.

KELLY MOTIONED TO APPROVE THE JUNIOR BASS MASTER REQUEST TO WAIVE BOATING FEES ON APRIL 19TH.  RITTER SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

V.                 2008 Fireworks Proposal (Madden)

·        The fireworks show has been scheduled for July 4th with a rain date of July 5th.

·        Two proposals 1) Ramsey Pyrotechnics and 2) Smart Displays LLC were presented to the board (See Attached).

·        Ramsey has been used for the last four years and has provided an excellent show.  However, they informed us that they do not have the required staff available on July 4th and LLCD would need to provide volunteers.  The cost remains the same as last year of $6700.

·        Smart Displays is owned by freeholder Adam Dick.  His show is electronic and does not require volunteers from LLCD.  The cost is $6200.

 

RITTER MOTIONED TO ACCEPT THE SMART DISPLAYS 2008 FIREWORKS PROPOSAL.  KELLY SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

VI.              Shelter House Chimney(s) Repair Proposal (Madden)

·        We received three bids for shelter house repairs (See Attached). 

·        Management recommends accepting the lowest bid by Rader Masonry PH. 

 

KELLY MOTIONED TO ACCEPT RADER MASONRY PH BID OF $2300.00 FOR SHELTER HOUSE REPAIRS.  RITTER SECONDED THE MOTION.  ALL “AYES.” MOTION CARRIED.

 

VII.           2008 Mowing Extension Agreement – Dwight Coffman Construction (Madden)

·        Management recommends approving the mowing extension agreement with Dwight Coffman Construction (See Attached).

·        Agreement is for $18,000. Same price as 2007.

 

TAYLOR MOTIONED TO APPROVE MOWING EXTENSION AGREEMENT WITH DWIGHT COFFMAN CONSTRUCTION.  RITTER SECONDED THE MOTION.  ALL “AYES.” MOTION CARRIED.

 

VIII.        2008 Land Use Extension Agreement – Ken and Edith Clark (Madden)

·        Management recommends approving the land use extension agreement with Ken and Edith Clark (See Attached).

·        The land is used for the sediment disposal site.

·        There is no cost to LLCD.

·        Mann is currently developing alternatives for an east end disposal site.

 

KELLY MOTIONED TO APPROVE THE LAND USE EXTENSION AGREEMENT WITH KEN AND EDITH CLARK.  TAYLOR SECONDED THE MOTION.  ALL “AYES.” MOTION CARRIED.

 

IX.              2008 Operating Agreement: Sediment Disposal Site Maintenance (Madden)

·        Management recommends approving the Operating Agreement for Sediment Disposal Site Maintenance (See Attached).

·        Cost $80.00/Hour as needed with Clark Excavation.

 

TAYLOR MOTIONED TO APPROVE THE OPERATING AGREEMENT FOR SEDIMENT DISPOSAL SITE MAINTENANCE WITH CLARK EXCAVATION.  KELLY SECONDED THE MOTION.  ALL “AYES.” MOTION CARRIED.

 

X.                 Safety Committee Report (Madden)

·        Madden summarized the safety committee meeting held on March 1st (See Attached).

·        The board asked the Ski Club to resubmit their proposal incorporating the recommendations of the safety committee.

·        Recommendations included proof of insurance, a submersible course, and supervision during operation.

 

XI.              Manager’s Report (Madden)

 

A. Operational Update

·        Riddle Point Park opened for business March 15th.

·        New gravel was added to the main parking lot.

 

B. Lake Lemon Map

·        Staff handed out the newest version of the Lake Lemon fishing map for the board to review.

 

C. 2008 Dredging Zone(s) Recommendation

·        Management recommended two areas to be dredged in 2008 (See Attached).

·        Due to lack of funding, LLCD only has funds to dredge approximately 7,000 cubic yards of sediment this year.

 

TAYLOR MOTIONED TO APPROVE THE RECOMMENDATION TO DREDGE AREA 134 AND AREA 110 IF FUNDING PERMITS.  KELLY SECONDED THE MOTION.  ALL “AYES.” MOTION CARRIED. 

 

D. 2008 Grants

·        LLCD did not receive a LARE Grant for 2008.

 

E. Lake Biologist Recognition

·        Scott McWhorter will be attending the Indiana Lakes Management Society Conference and receiving a scholarship to aid in his education. 

 

F. Legal Issues Update

·        The complaint with the Schell Marina has been filed. 

·        The complaint with Brown County Government has been filed.

 

G. Letter of Intent, Boat Permits: Schell Marina, LLC

·        Kelly has spoken with the Marina owners and they have interest in selling LLCD 2008 Boat Permits.   

·        Madden suggested a written letter of intent be sent to the Marina, along with our approved fees.   

·        Kelly suggested the board increase the marina’s commission fee for selling boat permits from 4% to 6%.

 

KELLY MOTIONED TO AUTHORIZE THE SCHELL MARINA, LLC. TO SELL 2008 LLCD BOAT PERMITS AND TO INCREASE THEIR COMMISSION FEE TO 6%.  RITTER SECONDED THE MOTION.  ALL “AYES.” MOTION CARRIED.

 

XII.           Public Comment

·        None

 

XIII.        NEW BUSINESS / CORRESPONDENCE FOR FUTURE AGENDA

·        None

 

XIV.         ADJOURNMENT

 

RITTER MOTIONED TO ADJOURN THE MEETING.   KELLY SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.  MEETING ADJOURNED AT 8:05 P.M.

 

Meeting Minutes submitted by:

 

Scott McWhorter

Board Recorder