Lake Lemon Conservancy District

Board of Directors Meeting Minutes

Benton Township Senior Citizen Building

October 17, 2007

 

The October 17, 2007 meeting of the Lake Lemon Conservancy District was held at the Benton Township Senior Citizen Building and was called to order by Chairman Marty Mann at 6:15 p.m.

 

BOARD MEMBERS PRESENT:  Marty Mann, Dave Hobson, Rex Taylor, Dennis Friesel, Barb Ritter, Bruce Cassal, and Tom Kelly.  ALSO PRESENT:  Bob Madden, Manager; Scott McWhorter, Board Recorder; Rachel Atz, CBU Representative; and LLCD Freeholders (see attached sign-in sheet).

 

I.                   OPENING COMMENTS (Mann)

 

·        Mann thanked all freeholders for attending the meeting.

 

II.                APPROVAL OF MEETING MINUTES (Mann)

 

·        Approval of September 19, 2007 Board Meeting Minutes.

 

HOBSON MOTIONED TO APPROVE SEPTEMBER 19, 2007 MINUTES.  KELLY SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

III.             TREASURER’S REPORT (Friesel)

 

·        Dennis Friesel presented the budget as of September (see attached).

·        LLCD September income:  $10,374.76

·        LLCD September expenses:  $23,655.50

·        LLCD has $81,100 in CD’s, and $49,980 in the Cumulative Maintenance Fund.

 

A.  Resolution – Approval of 2008 Fees and Charges (see attached)

 

§         Madden discussed the proposed fees and charges.

§         Resolution 10-07-02 was passed around to the Board of Directors for signature approval of the 2008 Fees and Charges.  All “AYES” resolution approved.

 

IV.             Aquatic Control Inc. Presentation (Madden)

 

·        This presentation is part of a requirement in which DNR requires that Aquatic Control Inc. hold a public meeting regarding the control of aquatic vegetation at Lake Lemon.

·        Nate Long of Aquatic Control Inc. handed out a survey sheet to be filled out by those in attendance (see attached) and presented a summary of this years plant sampling and treatments. 

·        Eurasian watermilfoil, even after treatment, is still the dominant vegetation.  

·        Aquatic Control has asked DNR for more funding to be allocated to treating Eurasian watermilfoil.

·        Nate Long suggested that a winter drawdown could reduce the amount of milfoil treatment needed next year.  

 

V.                 Endowment Study Group Presentation (Kelly)

 

·        Kelly advised that the study group is currently reviewing different avenues for freeholders to make donations to the conservancy.

·        The group has met with a financial advisor, freeholder Hank Berman, and has asked him to make a presentation at the November board meeting.

 

VI.             Approval of Directors/Officers Professional Liability Insurance (Madden)

 

·        Madden discussed the professional liability insurance (see attached).

 

FRIESEL MOTIONED TO ADD PROFESSIONAL LIABILITY INSURANCE TO THE DISTRICT’S BASIC INSURANCE POLICY.  KELLY SECONDED THE MOTION. ALL “AYES.” MOTION CARRIED.

 

A.  Resolution – Approval of Conflict of Interest Policy (see attached)

 

§         Resolution 10-07-03 was passed around to the Board of Directors for signature approval of the Conflict of Interest Policy.  All “AYES” resolution approved.

 

VII.          Sublease/Docking Study Group Report (Kelly)

 

A.  Resolution – Approval to amend rules and procedures for subleases as stated in Resolution 11-04-04 (see attached)

 

§         Kelly read the amended language for Resolution 11-04-04.  “Be it further resolved, in the event that a non-adjacent property is sold, priority shall be given to the purchasing freeholder in entering into a sublease on the surplus parcel previously subleased to the selling freeholder.” 

§         Resolution 11-04-04, as amended and restated, was passed around to the Board of Directors for signature approval.  All “AYES” resolution approved.

 

VIII.       Manager’s Report

 

A. 2008 Board Election

 

§         Madden informed the Board that the terms for Marty Mann, District III and Dennis Friesel, District V will expire at the end of January 2008. 

§         Nominations for District III and V Director positions are due by November 30, 2007.

B.  Dam Repairs

 

§         Madden has received a quote from Clark Excavating to complete the dam repairs as required by DNR.

 

KELLY MOTIONED TO ACCEPT CLARK EXCAVATING’S QUOTE OF $2,750.00 FOR DAM REPAIRS.  BRUCE CASSAL SECONDED THE MOTION. ALL “AYES.”  MOTION CARRIED.

 

C.  Winter Drawdown discussion

 

§         Two concerns were brought up: 1) the likelihood of a fish kill and 2) the possibility of a spring drought preventing the reservoir from refilling for the start of the 2008 boating season. 

§         The Board asked staff to prepare a drawdown recommendation for the November meeting. 

 

IX.             Public Comment

 

·        Freeholder Leiter commented on the endowment discussion, adding that freeholders should be given more than one option for donating to the conservancy.

 

X.                NEW BUSINESS / CORRESPONDENCE FOR FUTURE AGENDA

 

·        The November Board Meeting will be held on November 14th, which is the second Wednesday of the month. 

 

XI.              ADJOURNMENT

 

KELLY MOTIONED TO ADJOURN THE MEETING.   CASSAL SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.  MEETING ADJOURNED AT 8:00 P.M.

 

Meeting Minutes submitted by:

 

Scott McWhorter

Board Recorder

 

Note: After the adjournment of the meeting the board met in executive session to discuss strategy with respect to the initiation of litigation.