Lake Lemon Conservancy District

Board of Directors Meeting Minutes

Benton Township Senior Citizen Building

September 19, 2007

 

The September 19, 2007 meeting of the Lake Lemon Conservancy District was held at the Benton Township Senior Citizen Building and was called to order by Vice-Chairman Dave Hobson at 6:15 p.m.

 

BOARD MEMBERS PRESENT:  Dave Hobson, Rex Taylor, Dennis Friesel, Barb Ritter, Bruce Cassal, and Tom Kelly.  ALSO PRESENT:  Bob Madden, Manager; Scott McWhorter, Board Recorder; and LLCD Freeholders (see attached sign-in sheet) ABSENT: Marty Mann, and Rachel Atz, CBU Representative.

 

I.                   OPENING COMMENTS (Hobson)

 

·        Hobson thanked all freeholders for attending the meeting.

 

II.                APPROVAL OF MEETING MINUTES (Hobson)

 

·        Approval of August 18, 2007 Board Meeting Minutes.

 

RITTER MOTIONED TO APPROVE AUGUST 18, 2007 MINUTES.  FRIESEL SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.

 

III.             TREASURER’S REPORT (Friesel)

 

·        Dennis Friesel presented the budget as of August (see attached).

·        LLCD August income:  $58,510.

·        LLCD August expenses:  $26,543.

·        LLCD now has $81,100 in CD’s, and $49,980 in the Cumulative Maintenance Fund.

 

A.     Resolution – Approval of 2008 Annual Budget

 

§         Friesel read Resolution 09-07-01

§         Resolution 09-07-01 was passed around to the Board of Directors for signature approval of the 2008 Budget.  All “AYES” resolution approved.

 

B.     Correspondence – Interest on Tax Collection – Discussion

 

§         LLCD along with other Brown County taxing units has been invited to join the Brown County School Corporation in an effort to recoup interest losses for delayed tax settlement checks in 2002 – 2003; 2003-2004; and 2004 -2005.  

§         LLCD’s portion of tax interest is $1,298.17.

§         Friesel will continue to monitor the situation.

 

IV.             Monroe County Community Foundation Presentation (Madden)

 

·        Community Foundation Representative Pete Rhoda conducted a presentation providing information on his organization’s mission and services.         

·        Their program would allow people to donate to the conservancy. The money donated would accumulate, and ultimately the earnings from the money donated would be used for special projects as determined by the board. 

·        Main concern raised is that the money donated to the conservancy becomes the foundation’s money and the principal can never be withdrawn by LLCD. 

·        Madden stated the study group is still looking at different options and eventually will come back with a recommendation to the board. 

 

V.                Directors/Officers Professional Liability Insurance Presentation (Madden)

 

·        Lance Eberle, First Insurance Group, explained that the Board of Director’s are not currently covered under professional liability. 

·        Professional liability coverage responds to claims alleging wrongful acts, errors and omissions committed by the directors acting on behalf of the conservancy. 

·        Eberle stated the board should have a conflict of interest policy.

·        Madden stated he would have attorney Angela Parker develop a policy and return with a recommendation for the October meeting.  

 

VI.             Sublease/Docking Study Group Report (Kelly)

 

·        The current sublease states that when a sublessee’s property is sold the sublease agreement terminates.

·        The study group recommends that the new buyer should get priority in renewing the sublease agreement and location associated with the property. 

·        New language to Resolution 11-04-04 will be prepared by the study group, reviewed by Angela Parker, and presented to the board at its October meeting. 

 

VII.          MANAGERS REPORT (Madden)

 

A.    2007 FINAL Vegetation Control Update

 

§         LLCD has spent $62,629.75 this year on weed control; this includes payment for the 2006 Tier I and II surveys (see attached). 

§         $24,680.00 was paid for by a grant received from DNR for Eurasian watermilfoil treatment and the 2006 Tier I and II surveys. 

§         $37,949.75 paid out of LLCD operating budget.        

 

B.    2007 FINAL SRP Update

 

§         The 2007 dredging operation has been completed. 

§         Including private jobs, a total of 13,840 cubic yards of material have been removed from Lake Lemon this year. 

§         An additional $4,244.00 needs to be approved to cover the final costs of the dredging.  

 

KELLY MOTIONED TO RAISE DREDGING CONTRACT BY $4,244.00 TO REFLECT ADDITIONAL DREDGING COSTS.  FRIESEL SECONDED THE MOTION. ALL “AYES.” MOTION CARRIED. 

 

C.    Winter Drawdown Discussion

 

§         By consensus, it was decided to begin a winter lake drawdown on November 15th.

 

D.    Long Range Planning - Study Group

 

§         Madden proposed a study group consisting of the officers of the board to explore future lake initiatives.     

 

KELLY MOTIONED TO FORM A STUDY GROUP CONSISTING OF THE OFFICERS OF THE BOARD TO EXPLORE FUTURE INITIATIVES OF THE DISTRICT. TAYLOR SECONDED THE MOTION. ALL “AYES.” MOTION CARRIED.

 

VIII.       PUBLIC COMMENT

 

·        Freeholder’s Mr. and Mrs. Leiter encouraged the board to continue its efforts in securing an alternate site for unloading and storing of dredged material.

 

IX.             NEW BUSINESS / CORRESPONDENCE FOR FUTURE AGENDA

 

·        NONE

 

X.                ADJOURNMENT

 

KELLY MOTIONED TO ADJOURN THE MEETING.   RITTER SECONDED THE MOTION.  ALL “AYES.”  MOTION CARRIED.  MEETING ADJOURNED AT 8:33 P.M.

 

Meeting Minutes submitted by:

 

Scott McWhorter

Board Recorder